> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flashquotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Staffing Calculator

> Configure the dynamic staffing calculator for your lead intake forms

## Overview

The Staffing Calculator automatically calculates and displays the number of staff members needed based on guest count and service duration. This helps set customer expectations and justify pricing.

<Info>
  For more accurate staffing, configure the [Staff & Resource Rules](/services/staff-resource-rules) at the service level instead. Service-level rules support four calculator modes and take priority over these form-level settings when configured.
</Info>

## Configuration Options

### Service Length

* **Minimum Hours**: Set the shortest service duration you offer
* **Maximum Hours**: Set the longest service duration available
* Supports half-hour increments for flexibility

### Guest Count Controls

* **Increment Value**: Set how much the +/- buttons change the count (1-100)
* Smaller increments (5-10) work well for intimate gatherings
* Larger increments (25-50) are better for corporate events

### Staffing Ratios

* **Service Capacity**: Define how many drinks/services one staff member can handle per hour
* **Maximum Staff**: Optionally cap the number of staff shown (leave empty for unlimited)

## Display Modes

### Visual Counter (Recommended)

Shows an interactive display with staff member icons that adjust based on selections:

* Customize staff titles (e.g., "barista" / "baristas")
* Add descriptive text (e.g., "Serving lattes, cappuccinos, and more")
* Upload custom staff photos for a personal touch

### Text-Only Mode

For a simpler appearance, disable the visual counter:

* Displays only the form question without graphics
* Customize the question title and subtitle
* Calculations still happen behind the scenes