> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flashquotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Resources

> Learn how to manage your business assets and equipment in Flashquotes

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  marginLeft: '6px',
  display: 'inline-block',
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## Overview

Resources in Flashquotes represent your physical business assets - from core service equipment to transportation vehicles. Tracking resources helps you monitor availability and assign the right equipment to events.

## Resource Categories

Resources are organized into three categories:

<AccordionGroup>
  <Accordion icon="truck" title="Core Service Assets">
    Primary equipment used to deliver your services:

    * Coffee carts
    * Mobile bars
    * Service trailers
    * Primary service equipment

    <Warning>
      Core resources are used for availability tracking on booking forms and the Service Asset Utilization report.
    </Warning>
  </Accordion>

  <Accordion icon="van-shuttle" title="Transport">
    Vehicles used for event logistics:

    * Vans
    * Trucks
    * Trailers
    * Delivery vehicles
  </Accordion>

  <Accordion icon="box" title="Other">
    Additional equipment and assets:

    * Supplementary equipment
    * Backup items
    * Miscellaneous assets
  </Accordion>
</AccordionGroup>

## Managing Resources

<AccordionGroup>
  <Accordion icon="plus" title="Adding a Resource">
    To add a new resource:

    1. Go to **Resources** in the sidebar
    2. Click **Add Resource**
    3. Enter the resource details:
       * **Name** - A unique identifier (e.g., "Cart One", "White Van")
       * **Category** - Core Service Asset, Transport, or Other
       * **Location** - Which business location this resource belongs to
       * **Status** - Available or Unavailable
       * **Description** - Optional details about the resource (up to 300 characters)

    <Tip>
      Consider using memorable, themed names for resources to make them easy to identify.
    </Tip>
  </Accordion>

  <Accordion icon="image" title="Resource Photos">
    Upload a photo for each resource to:

    * Display the resource option in resource picker questions on booking forms
    * Help clients visually select their preferred service asset
    * Provide visual reference when assigning resources to events
  </Accordion>

  <Accordion icon="pen" title="Editing Resources">
    Click on any resource in the list to edit its details, update its status, or change its location assignment.
  </Accordion>
</AccordionGroup>

## Availability Tracking

Resources are tracked for availability based on event assignments:

* **Available status**: The resource can be assigned to new events
* **Unavailable status**: The resource is out of service and won't appear as an option for event assignment
* **Event conflicts**: When assigning resources to events, the system shows which resources are already booked for that date

<Info>
  Core service assets are used to calculate availability shown on booking forms. If you need accurate availability tracking, make sure to add your core resources.
</Info>

## Service-Specific Resources

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Resources are automatically linked to all existing services when created. To restrict a resource to specific services, configure the links from the service detail page. Navigate to **Services**, click on a service, and use the **Linked Resources** section to select which resources can fulfill that service.

If no resources are linked to a service, none will count toward availability for that service.

**How links affect availability:**

* **Lead intake form date picker** — shows availability based only on linked resources for the selected services
* **Quote presentation and booking form availability badges** — reflect whether enough linked resources are free
* **Multi-day events** — the date picker checks that linked resources are available for every consecutive day, not just the start date
* **Multiple services** — when a quote includes multiple services, only resources linked to **all** selected services count

[Configure service links →](/services/core-services#service-specific-resources)

## Assigning Resources to Events

Resources can be assigned to events from the event detail page. When selecting resources:

* Only resources marked as "Available" are shown
* Resources already booked on that date are hidden to prevent double-booking
* Resources are filtered by the event's location

<Tip>
  Assign resources to every event to keep your availability accurate and avoid overbooking.
</Tip>

## Resource Availability in the Quote Editor

When you're building or editing a quote, the quote editor shows resource availability for the event date so you can spot conflicts before sending the quote.

* See how many resources are free on the event date
* Catch double-bookings before they reach the customer
* Resources also show on the [calendar](/calendar#resource-availability) — use the Resources filter to focus on a single asset

## Utilization Reporting

Monitor your core service asset utilization on the [Reports](/reports#service-asset-utilization) page:

* View daily utilization across a date range
* See booked vs quoted capacity
* Identify your busiest days
* Track average daily utilization

## Best Practices

1. **Add all core service assets** to enable accurate availability tracking
2. **Keep status current** - mark resources as unavailable when they're out of service
3. **Upload photos** to help with quick identification
4. **Assign resources to events** to maintain accurate utilization data
5. **Review the utilization report** to understand capacity and plan for busy periods

## Next Steps

After setting up resources:

* [Configure booking forms](/forms) to show availability
* [Create events](/events) and assign resources
* [Review utilization reports](/reports) to monitor capacity