> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flashquotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Travel Fees

> Configure automatic travel fee calculations per service

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  backgroundColor: '#EFF6FF',
  color: '#2563EB',
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  borderRadius: '4px',
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  fontWeight: '600',
  marginLeft: '6px',
  display: 'inline-block',
  verticalAlign: 'middle',
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# Travel Fees

Each service on a quote gets its own travel fee based on its [core resources](/resources) and distance to the event.

## Company-Wide Settings

These settings apply across all services and are configured on each service page.

### Service Area Radius

How far you'll travel for events, in units applicable to your country. Leads with an address outside this radius are warned about potential additional travel fees.

### Free Travel Radius <PlusBadge />

Distance around your business with no travel charge. Events beyond this radius are charged a travel fee based on the full distance.

<Note>
  These are different settings. Service area controls how far you'll travel. Free travel radius controls where travel fees start.
</Note>

## Per-Service Settings <PlusBadge />

* **Price Per Mile**: Rate per mile, applied to round-trip distance per day per core resource
* **Minimum Travel Fee**: Floor amount per core resource per day — used when higher than the distance-based fee
* **Per-Staff-Hour Travel**: Optionally bill drive time per staff member instead of (or alongside) per-mile pricing — travel costs scale with crew size

<Tip>
  Each service can have different price per mile and minimum — useful if one service needs a larger vehicle or more equipment.
</Tip>

### Per-Staff-Hour Travel Billing <PlusBadge />

Bill drive time per staff member **in addition to** the per-mile, per-resource travel fee. Useful when you pay your crew for travel hours and want to recover that cost on the quote alongside vehicle costs.

* Set an **hourly travel rate per staff member**
* Drive time is calculated from your business location to the event address
* Bills round-trip drive time × staff count per service
* Added on top of the per-mile, per-resource fee — not a replacement for it

<Note>
  The **Minimum Travel Fee** only applies to the mileage portion of the travel fee. Per-staff-hour travel billing is always added in full on top — it is not subject to the minimum.
</Note>

**Example**: 2 hours round-trip × 3 staff × \$25/hour = \$150 travel labor on the quote

## How It's Calculated

If the event is **within** the free travel radius, no travel fee applies. If it's **outside** the radius, the fee is calculated on the full round-trip distance:

```
Service Travel Fee = MAX(
  Round Trip Miles × Days × Service Resources × Price Per Mile,
  Minimum Fee × Service Resources × Days
)
```

* **Round Trip Miles** = one-way distance × 2
* **Service Resources** = core resources on that service line item
* **Days** = number of event days

**Example**: Espresso Bar — 28 miles away (outside 10-mile free radius), 2 resources, 2 days:

* Distance-based: 28 mi × 2 (round trip) × 2 days × 2 resources × \$0.75/mi = **\$168**
* Minimum-based: \$35 minimum × 2 resources × 2 days = **\$140**
* Result: **\$168** (higher of the two)

## Editing on Quotes

Travel fees show as line items on each service. You can:

* **View the breakdown** — see distance, resources, rate, and free radius
* **Edit the amount** — override the calculated fee on any service line item
* **Remove it** — delete the travel fee from a specific service

<Note>
  Travel fees are auto-calculated on quote requests from your lead intake form when a location and event address are provided. Each service gets its own fee based on its core resource count.
</Note>

## Auto-Calculation in the Quote Editor <PlusBadge />

When you add a service to a quote in the quote editor, the travel fee is calculated and added automatically — no extra step required.