> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flashquotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Plans & Pricing

> Compare Flashquotes subscription plans and discover which features are included at each tier

export const ScaleBadge = () => <span style={{
  backgroundColor: '#FFF7ED',
  color: '#EA580C',
  padding: '2px 8px',
  borderRadius: '4px',
  fontSize: '12px',
  fontWeight: '600',
  marginLeft: '6px',
  display: 'inline-block',
  verticalAlign: 'middle',
  border: '1px solid #FED7AA'
}}>
    Scale
  </span>;

export const ProBadge = () => <span style={{
  backgroundColor: '#ECFDF5',
  color: '#059669',
  padding: '2px 8px',
  borderRadius: '4px',
  fontSize: '12px',
  fontWeight: '600',
  marginLeft: '6px',
  display: 'inline-block',
  verticalAlign: 'middle',
  border: '1px solid #A7F3D0'
}}>
    Pro
  </span>;

export const PlusBadge = () => <span style={{
  backgroundColor: '#EFF6FF',
  color: '#2563EB',
  padding: '2px 8px',
  borderRadius: '4px',
  fontSize: '12px',
  fontWeight: '600',
  marginLeft: '6px',
  display: 'inline-block',
  verticalAlign: 'middle',
  border: '1px solid #BFDBFE'
}}>
    Plus
  </span>;

## Which Plan Is Right for Me?

Flashquotes plans are designed to match your stage of business growth:

<CardGroup cols={2}>
  <Card title="Starter" icon="seedling">
    For solo operators just getting started.
  </Card>

  <Card title="Plus" icon="bolt">
    CRM essentials for growth.
  </Card>

  <Card title="Pro" icon="crown">
    Move faster with automations and integrations.
  </Card>

  <Card title="Scale" icon="rocket">
    For organizations seeking advanced control & flexibility.
  </Card>
</CardGroup>

<Info>
  Want a deeper dive on the 5 levels of mobile event businesses? Listen to [Episode 1 of the Flashquotes Podcast](https://www.youtube.com/watch?v=BWYPvsIUSjE) for the full breakdown.
</Info>

***

## Plan Pricing

All plans include a 14-day free trial for paid tiers.

| Plan        | Monthly  | Annual                                                                                                                                                      | Savings       |
| ----------- | -------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------- | ------------- |
| **Starter** | Free     | Free<span style={{ display: "block", lineHeight: 1, marginTop: "2px", fontSize: "0.85em", visibility: "hidden" }} aria-hidden="true">Billed annually</span> | –             |
| **Plus**    | \$59/mo  | \$49/mo<span style={{ display: "block", lineHeight: 1, marginTop: "2px", fontSize: "0.85em", opacity: 0.6 }}>Billed annually</span>                         | 2 months free |
| **Pro**     | \$119/mo | \$99/mo<span style={{ display: "block", lineHeight: 1, marginTop: "2px", fontSize: "0.85em", opacity: 0.6 }}>Billed annually</span>                         | 2 months free |
| **Scale**   | \$249/mo | \$199/mo<span style={{ display: "block", lineHeight: 1, marginTop: "2px", fontSize: "0.85em", opacity: 0.6 }}>Billed annually</span>                        | 2 months free |

<Tip>
  Get 2 months free with annual billing. [Upgrade your plan →](https://app.flashquotes.com/settings/plans)
</Tip>

***

## Starter (Free)

The Starter plan includes everything you need to capture leads, create quotes, and manage events.

**Includes 1 service** – Perfect for single-offering operators. Use [pricing rules](/services/pricing) and [add-ons](/services/add-ons) to handle variations like different durations, guest counts, and extras.

<AccordionGroup>
  <Accordion icon="file-lines" title="Lead Capture & Quote Management">
    * [Lead intake forms](/forms/lead-intake) with real-time availability
    * [Instant booking forms](/forms/booking) for direct conversions
    * [Auto-drafted quotes](/contacts/autodraft) from form submissions
    * [Quote delivery](/contacts/sending-quotes) via email
  </Accordion>

  <Accordion icon="calendar-days" title="Event Management">
    * [Event scheduling](/events) and management
    * [Timeline calculations](/events/timeline) with drive times
    * [Event briefs](/events/event-brief) with basic checklists
  </Accordion>

  <Accordion icon="file-invoice" title="Invoicing & Payments">
    * [Invoice generation](/invoices) from quotes
    * [Payment collection](/finance/payments) via Stripe
    * [Service charges](/settings/service-charges) and tax configuration
  </Accordion>

  <Accordion icon="zap" title="Basic Automation">
    * Quote Requested workflow trigger
    * Quote Sent workflow trigger
    * Quote Booked workflow trigger
    * Invoice Due workflow trigger
  </Accordion>
</AccordionGroup>

***

## Plus <PlusBadge />

Everything in Starter, plus powerful integrations and advanced automation tools.

**Includes 5 services** – Room for multiple distinct offerings like espresso bar, hot chocolate cart, and matcha bar. See [Structuring Your Services](/services/structuring-services) for best practices.

<AccordionGroup>
  <Accordion icon="envelope" title="Gmail Integration">
    Connect your Gmail account for seamless email management:

    * [Send emails](/settings/integrations/google-gmail-send) directly from Flashquotes
    * [Sync and view](/settings/integrations/google-gmail-read) complete email threads with clients
    * Automatic email organization and history
    * Never miss important client communications

    [Set up Gmail →](/settings/integrations/google)
  </Accordion>

  <Accordion icon="calendar-check" title="Google Calendar Sync">
    Keep your calendar in sync automatically:

    * Events sync to [Google Calendar](/settings/integrations/google-calendar) in real-time
    * Updates propagate automatically when event details change
    * Calendar events include links back to Flashquotes
    * Share events by inviting team members

    [Connect Google Calendar →](/settings/integrations/google-calendar)
  </Accordion>

  <Accordion icon="clock" title="Advanced Workflow Triggers">
    Automate communications around your actual event dates:

    * **[First Event Start](/workflows/triggers#first-event-start-)**: Send emails before, during, or after the first event begins
    * **[Last Event End](/workflows/triggers#last-event-end-)**: Perfect for post-event follow-ups and review requests
    * Emails automatically reschedule when event dates change
    * Access booking-specific shortcodes

    [Learn about triggers →](/workflows/triggers)
  </Accordion>

  <Accordion icon="list-check" title="Dynamic Checklist Templates">
    Build and reuse checklist templates across events:

    * [Save checklists as reusable templates](/settings/tasks#checklist-template-management)
    * Apply multiple checklists to a single event brief
    * Create templates for different event types
    * Share templates across your team

    [Manage templates →](/settings/tasks)
  </Accordion>

  <Accordion icon="link" title="Service-Specific Add-ons & Resources">
    Control which add-ons and resources are available per service:

    * Link specific add-ons to each service so customers only see relevant options
    * Link specific resources to each service for accurate availability tracking
    * New items are auto-linked to all existing services on creation

    [Learn more →](/services/core-services#service-specific-add-ons)
  </Accordion>

  <Accordion icon="file-contract" title="Digital Contracts">
    Add contracts to your booking flow:

    * Electronic signature capture with legal acknowledgement
    * Dynamic shortcodes for personalized content
    * Download and print signed contracts
    * Up to 2 contract templates

    [Learn about contracts →](/templates/contracts/overview)
  </Accordion>

  <Accordion icon="link" title="Service-Specific Add-ons & Resources">
    Assign add-ons and resources to specific services so they only appear when those services are selected:

    * Link [add-ons](/services/add-ons) to the services they belong to
    * Link [resources](/resources) to the services that use them
    * Keep your booking experience clean and relevant for customers
  </Accordion>

  <Accordion icon="user-check" title="Contact Owners">
    Assign team members to contacts for clear ownership and accountability:

    * Assign an owner when creating or editing a contact
    * Filter contacts by owner to manage your pipeline
    * Track who's responsible for each client relationship
  </Accordion>

  <Accordion icon="split" title="Conditional Form Logic">
    Create dynamic forms that adapt based on customer responses:

    * Set page visibility rules based on earlier answers
    * Show or hide form sections conditionally
    * Build smarter, more relevant booking experiences

    [Learn about form logic →](/forms/conditional-logic)
  </Accordion>

  <Accordion icon="palette" title="Quote Templates (Up to 3)">
    Create multiple quote templates for different scenarios:

    * Design templates for different event types (weddings, corporate, festivals)
    * Customize gallery images, testimonials, and add-ons per template
    * Quickly apply the right template to any quote

    [Learn about quote templates →](/templates/quote-templates)
  </Accordion>
</AccordionGroup>

***

## Pro <ProBadge />

Everything in Plus, plus enterprise-grade features for scaling your business.

**Unlimited services** – For multi-concept operations offering coffee, bartending, photo booths, and more.

<AccordionGroup>
  <Accordion icon="bolt" title="Instant Quoting">
    Let clients receive and book quotes immediately:

    * Automated quote calculation from form submissions
    * Clients see pricing instantly—no waiting
    * Seamless booking experience in one visit
    * Configurable price thresholds for high-ticket review

    [Set up instant quoting →](/contacts/instant-pricing)
  </Accordion>

  <Accordion icon="book" title="QuickBooks Integration">
    Sync your financial data automatically:

    * [Invoices sync to QuickBooks](/finance/quickbooks-sync) when created
    * Payments recorded automatically
    * [Custom account mappings](/finance/quickbooks-custom-mappings) for proper categorization
    * Automatic payout tracking

    [Connect QuickBooks →](/settings/integrations/quickbooks)
  </Accordion>

  <Accordion icon="bolt" title="Zapier Integration">
    Build custom automations with thousands of apps:

    * Trigger Zaps on new bookings, events, and more
    * Send data to CRMs, spreadsheets, and other tools
    * Create custom notification workflows

    [Set up Zapier →](/settings/integrations/zapier)
  </Accordion>

  <Accordion icon="sparkles" title="White Label Branding">
    Remove Flashquotes branding from client-facing pages:

    * Quote views without "Powered by Flashquotes"
    * Booking forms without attribution
    * Professional, branded client experience
  </Accordion>

  <Accordion icon="chart-line" title="Google Analytics & Tag Manager">
    Add tracking to your booking forms for conversion insights:

    * Add a GA4 Measurement ID to track form activity
    * Add a GTM Container ID for advanced tag management
    * Measure lead generation and booking conversion rates

    [Set up tracking →](/settings/integrations)
  </Accordion>

  <Accordion icon="user-plus" title="Staff Auto-Invite to Calendar">
    Automatically add staff members to synced Google Calendar events:

    * Staff assigned to events are added as calendar attendees
    * Team members receive calendar invites automatically
    * Keep your crew informed without manual calendar management
  </Accordion>

  <Accordion icon="palette" title="Unlimited Quote Templates">
    Create unlimited quote templates for different scenarios:

    * Design templates for different event types (weddings, corporate, festivals)
    * Customize gallery images, testimonials, and add-ons per template
    * Quickly apply the right template to any quote

    [Learn about quote templates →](/templates/quote-templates)
  </Accordion>

  <Accordion icon="file-contract" title="Unlimited Contract Templates">
    Create unlimited contract templates for your business:

    * Different contracts for different event types or services
    * Electronic signature capture with legal acknowledgment
    * Dynamic shortcodes for personalized content

    [Learn about contracts →](/templates/contracts/overview)
  </Accordion>
</AccordionGroup>

***

## Scale <ScaleBadge />

Everything in Pro, plus dynamic pricing tools and enterprise-grade API and support for high-volume operations.

<Card title="Upgrade to Scale" icon="rocket" href="https://app.flashquotes.com/settings/plans">
  Unlock dynamic pricing, full API access, and VIP priority support.
</Card>

<AccordionGroup>
  <Accordion icon="chart-line" title="Dynamic Pricing">
    Adjust pricing based on demand, timing, event type, and more:

    * **Surge pricing** for high-demand dates
    * **Upcharge last-minute bookings** when lead time is short
    * **Charge more (or less) for certain event types** to match how you actually price work
  </Accordion>

  <Accordion icon="code" title="Full API Access">
    Build custom integrations with our REST API:

    * Generate and manage [API keys](/api-reference/introduction)
    * Access event, task, invoice, and form data
    * Create custom workflows and integrations
    * Full programmatic control of your data

    [View API documentation →](/api-reference/introduction)
  </Accordion>

  <Accordion icon="headset" title="VIP Priority Support">
    Get faster responses from our support team:

    * Priority email support queue
    * Dedicated assistance for complex setups
  </Accordion>
</AccordionGroup>

***

## Feature Comparison

| Feature                                    |  Starter  |    Plus   |    Pro    |   Scale   |
| ------------------------------------------ | :-------: | :-------: | :-------: | :-------: |
| **Services & Pricing**                     |           |           |           |           |
| [Services](/services/structuring-services) |     1     |     5     | Unlimited | Unlimited |
| [Add-ons](/services/add-ons)               | Unlimited | Unlimited | Unlimited | Unlimited |
| Dynamic pricing                            |     –     |     –     |     –     |     ✅     |
| Surge pricing                              |     –     |     –     |     –     |     ✅     |
| Last-minute upcharges                      |     –     |     –     |     –     |     ✅     |
| Event-type pricing                         |     –     |     –     |     –     |     ✅     |
| **Lead Capture**                           |           |           |           |           |
| Lead intake forms                          |     ✅     |     ✅     |     ✅     |     ✅     |
| Booking forms                              |     ✅     |     ✅     |     ✅     |     ✅     |
| Conditional form logic                     |     –     |     ✅     |     ✅     |     ✅     |
| **Quoting & Invoicing**                    |           |           |           |           |
| Quote creation & delivery                  |     ✅     |     ✅     |     ✅     |     ✅     |
| Quote templates                            |     1     |  Up to 3  | Unlimited | Unlimited |
| Instant quoting                            |     –     |     –     |     ✅     |     ✅     |
| Invoice generation                         |     ✅     |     ✅     |     ✅     |     ✅     |
| Stripe payments                            |     ✅     |     ✅     |     ✅     |     ✅     |
| Automated travel fee                       |     –     |     ✅     |     ✅     |     ✅     |
| **Contracts**                              |           |           |           |           |
| Digital contracts                          |     –     |  Up to 2  | Unlimited | Unlimited |
| **Event Management**                       |           |           |           |           |
| Event management                           |     ✅     |     ✅     |     ✅     |     ✅     |
| Checklist templates                        |     –     |     ✅     |     ✅     |     ✅     |
| Staff auto-invite to calendar              |     –     |     –     |     ✅     |     ✅     |
| **CRM**                                    |           |           |           |           |
| Contact owners                             |     –     |     ✅     |     ✅     |     ✅     |
| **Automation**                             |           |           |           |           |
| Basic workflow triggers                    |     ✅     |     ✅     |     ✅     |     ✅     |
| Advanced workflow triggers                 |     –     |     ✅     |     ✅     |     ✅     |
| **Integrations**                           |           |           |           |           |
| Gmail integration                          |     –     |     ✅     |     ✅     |     ✅     |
| Google Calendar sync                       |     –     |     ✅     |     ✅     |     ✅     |
| Service-specific add-ons                   |     –     |     ✅     |     ✅     |     ✅     |
| Service-specific resources                 |     –     |     ✅     |     ✅     |     ✅     |
| QuickBooks integration                     |     –     |     –     |     ✅     |     ✅     |
| Google Analytics & GTM                     |     –     |     –     |     ✅     |     ✅     |
| Zapier integration                         |     –     |     –     |     ✅     |     ✅     |
| Full API access                            |     –     |     –     |     –     |     ✅     |
| **Support & Branding**                     |           |           |           |           |
| Remove branding                            |     –     |     –     |     ✅     |     ✅     |
| VIP support                                |     –     |     –     |     –     |     ✅     |

***

## Platform Fee

Flashquotes charges a platform fee on payments processed through the platform. This fee funds ongoing development, support, and infrastructure.

The fee only applies to online payments made through Flashquotes. If your customer pays you directly (check, cash, wire transfer), no platform fee applies.

### Who Pays the Fee?

You control whether the fee is passed to your customer or absorbed by your business:

* **Pass to customer (default):** The fee is added on top of the invoice total as a separate line item, visible to your customer on the payment page. There is no cost to you.
* **Absorb the fee:** The fee is deducted from your proceeds and is not visible to your customer. Your quoted prices and invoice totals remain unchanged.

#### Quote-Level Override

Override the company default on any individual quote. When editing a quote, change the platform fee setting to pass or absorb for that quote only.

This allows quote and customer-level flexibility on whether you want to show the fee or not.

This only affects that quote and its invoice — your company default stays the same.

<Note>
  International businesses (United Kingdom, Canada & Australia) are required to absorb the platform fee. The fee is deducted from your proceeds and is not displayed to your customer.
</Note>

The Flashquotes platform fee is a business-to-business charge between your company and Flashquotes for use of the platform.

<Note>
  The platform fee is separate from [service charges](/settings/service-charges), which are business-defined fees you add to quotes (like gratuity or service fees).
</Note>

### Fees on Customer Refunds

When you issue a full refund to a customer, Stripe processing fees and Flashquotes platform fees are not refunded. These fees remain on the invoice and will show as a Flashquotes fee paid by you (the merchant), since the original customer payment that covered the fee has been refunded.

***

## Frequently Asked Questions

<AccordionGroup>
  <Accordion icon="credit-card" title="Can I change plans at any time?">
    Yes! You can upgrade or downgrade your plan at any time from [Settings → Plans](https://app.flashquotes.com/settings/plans). When upgrading, you'll have immediate access to new features. When downgrading, you'll retain access until the end of your current billing period.
  </Accordion>

  <Accordion icon="clock" title="How does the free trial work?">
    Plus, Pro, and Scale plans include a 14-day free trial. You'll have full access to all features during the trial. If you don't subscribe before the trial ends, you'll be moved to the Starter plan.
  </Accordion>

  <Accordion icon="users" title="Are there per-user fees?">
    No! All Flashquotes plans include unlimited team members at no additional cost.
  </Accordion>

  <Accordion icon="percent" title="Do you offer discounts?">
    Yes—annual billing gets you 2 months free compared to monthly.
  </Accordion>

  <Accordion icon="star" title="How do service limits work?">
    Each plan includes a set number of [services](/services/structuring-services): Starter includes 1, Plus includes 5, and Pro and Scale include unlimited. A service is a distinct, bookable offering (like "Espresso Bar" or "Hot Chocolate Cart").

    Most businesses need only 1-3 services—use [pricing rules](/services/pricing) for variations (duration, guest count) and [add-ons](/services/add-ons) for extras (custom cups, additional hours). All plans include unlimited add-ons.
  </Accordion>

  <Accordion icon="circle-dollar-to-slot" title="Where does the platform fee appear?">
    If you pass the fee to your customer (default for US businesses), it appears as a separate line item on the invoice payment page before they complete payment. It also appears on the receipt after payment for accounting purposes. If you absorb the fee, it is not visible to your customer anywhere.
  </Accordion>

  <Accordion icon="file-invoice" title="Why isn't the platform fee shown on my quote?">
    The fee only applies to online payments processed through Flashquotes. If a customer ends up paying by check or another direct method, no fee applies. Including it on the quote would show a charge that may never be collected, which could cause confusion for you and your customer.
  </Accordion>

  <Accordion icon="hand-holding-dollar" title="How can my customers avoid the platform fee?">
    Customers who pay you directly (check, cash, bank transfer) outside of Flashquotes don't pay a fee. The fee only applies to payments processed through the platform.
  </Accordion>

  <Accordion icon="eye-slash" title="Can I cover the fee so my customers don't see it?">
    Yes. In **Settings → Company**, choose to absorb the platform fee. The fee will be deducted from your proceeds instead of being added to your customer's total. You can switch between passing and absorbing at any time.

    You can also override this on individual quotes — absorb the fee on a specific quote without changing your company-wide default.
  </Accordion>

  <Accordion icon="comments" title="How should I set expectations with my customers?">
    If you pass the fee to customers and want full transparency upfront, consider mentioning it in your communications. For example: "A small platform fee applies to online payments. No fee for check or direct payments."
  </Accordion>
</AccordionGroup>

***

## Ready to Upgrade?

<Card title="View Plans" icon="rocket" href="https://app.flashquotes.com/settings/plans">
  Compare plans and start your free trial in the Flashquotes dashboard
</Card>