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Before creating services, read Structuring Your Services to understand what should be a service vs. an add-on or pricing rule.

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Create Your First Service

Go to Services & items in the sidebar and click New Service. Service fields:
  • Service Name: What customers see on quotes (e.g., “Mobile Bar Service”)
  • Description: Brief explanation for customers
  • Line Item Description: How it appears on invoices. Supports rich text formatting and shortcodes like {{quote.guest_count}} or {{lead.first_name}} — shortcodes resolve when the quote is created.
  • Base Price: Starting price for the service
  • Minimum Price: Lowest acceptable price
  • Pricing Options: Configure hourly rates and per-guest pricing

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Service Pricing Configuration

Each service can have multiple pricing components:Base Price: The starting price for your service
  • Sets the foundation cost
  • Can be a flat fee or starting point for calculations
Hourly Rate per Staff: Price per hour per staff member
  • Multiplied by number of staff and hours
  • Great for labor-intensive services
Price per Guest: Additional charge per attendee
  • Scales with event size
  • Perfect for consumption-based services
Minimum Price: The lowest you’ll accept
  • Ensures profitability on all bookings
  • Overrides calculated prices if they’re too low
Your final price = Base Price + (Staff × Hours × Hourly Rate) + (Guests × Per Guest Rate), with the Minimum Price as a floor.
Make your service appealing:
  • Service Image: Upload a high-quality photo
  • Description: Clear, benefit-focused text
  • Line Item Description: Professional invoice wording — supports rich text and shortcodes (e.g. {{quote.guest_count}}) that resolve when the quote is created
Good descriptions and images significantly improve conversion rates.

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Service Examples

Popular service types:
  • Bar Services (mobile bar, bartending, cocktail packages)
  • Photo Services (booth, photographer, instant prints)
  • Catering (appetizers, full meals, dessert stations)
  • Entertainment (DJ, live music, games)
  • Equipment (lighting, sound, furniture)

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Service Descriptions

Write clear descriptions that sell: ✓ Good: “Full-service mobile bar with professional bartender, premium liquor selection, and custom cocktail menu for 4-hour events” ✗ Too vague: “Bar service available” ✗ Too long: Three paragraphs explaining every detail

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Pricing Examples

Common pricing strategies:
  • Hourly services: Base $200 + $75/hour per bartender
  • Flat packages: Base $1,200 for photo booth (4-hour minimum)
  • Per-person services: Base $500 + $25/guest for catering

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Service-Specific Add-ons

Control which add-ons appear when customers select this service on a quote request form. Automatic linking: When you create a new service, it’s automatically linked to all existing add-ons. When you create a new add-on, it’s automatically linked to all existing services. You can then remove links you don’t need. To configure:
  1. Go to Services & items and click on a service
  2. Find the Linked Add-ons section
  3. Click the edit icon and select the add-ons that apply to this service
  4. Save your changes
Only linked add-ons are available for a service. If no add-ons are linked, none will be shown for that service on forms.
How it works with multiple services: When a customer selects multiple services on a form, they see every add-on linked to any of the selected services. For example:
  • “Mobile Bar” is linked to: Extra Hours, Premium Spirits, Custom Cups
  • “Photo Booth” is linked to: Extra Hours, Backdrop Upgrade
  • Customer selects both → all four add-ons are shown

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Service-Specific Resources

Control which resources can fulfill a specific service. This drives availability on your forms and quotes. Automatic linking: When you create a new service, it’s automatically linked to all existing resources. When you create a new resource, it’s automatically linked to all existing services. You can then remove links you don’t need. To configure:
  1. Go to Services & items and click on a service
  2. Find the Linked Resources section
  3. Click the edit icon and select the resources that can deliver this service
  4. Save your changes
Only linked resources are eligible for a service. If no resources are linked, none will count toward availability for that service.
How it affects availability: The date picker on your lead intake form reflects only the resources linked to the selected services. Quote presentation and booking form availability badges also update based on linked resources. For quotes with multiple services, only resources linked to all selected services count toward availability. For example:
  • “Espresso Bar” is linked to: Cart A, Cart B
  • “Cocktail Bar” is linked to: Cart B, Cart C
  • A quote with both services → only Cart B counts toward availability
If you run multiple service types with different equipment, linking specific resources per service prevents availability conflicts.

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Service-Specific Locations

Choose which locations offer each service. Flashquotes uses these links to route lead form requests and to calculate calendar availability. This is especially useful when different locations offer different services, such as a shop that offers pickup or a venue that offers event space rental. Automatic linking: By default, every service is offered at every location. When you create a new service, it’s linked to all existing locations. When you create a new location, it’s linked to all existing services. You can then remove links you don’t need. To configure:
  1. Go to Services & items and click on a service
  2. Find the Available Locations picker
  3. Add or remove the locations that offer this service
Each service must be linked to at least one location. Review links across services: The services table on Services & items has a Linked Locations column and a matching filter. Use them to see which locations offer each service. How it affects lead intake: When a customer picks services on your lead form, Flashquotes sends the request only to a location that offers every selected service. The date picker uses only those locations for availability. For example:
  • “Mobile Bar” is offered at: Denver, Boulder
  • “Photo Booth” is offered at: Boulder
  • A customer selects both → only Boulder is considered
If no single location offers all selected services, the customer sees your out-of-area message, every date shows as unavailable, and instant quotes go to manual review. See Real-Time Availability.

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What Happens Next

Services appear in:
  • Quote generation forms
  • Customer booking pages
  • Invoice line items
  • Calendar scheduling

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Common Issues

Service not appearing in quotes: Check availability rules and make sure service is active Pricing seems wrong: Verify the pricing model matches your intended structure (hourly vs. flat rate) Customers confused by description: Keep descriptions focused on value and what’s included All dates unavailable for a combo of services: Check that at least one location offers all of the selected services in its Available Locations links