Bookings

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Overview

A booking in Flashquotes represents a client’s confirmed service agreement, which may include one or multiple event days. Each booking serves as an umbrella that contains payment terms, event details, and client information. Bookings can be created automatically through your booking form or manually for special cases.

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Booking Structure

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Creating and Managing Bookings

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Manual Booking Creation

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Managing Multiple Events

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Booking Confirmation

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Dynamic Confirmation Page

The booking confirmation page provides clients with:

• Most up-to-date event information
• Invoice payment links
• Site contact details
• Parking and loading information
• Event timeline for each service day

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Sharing Confirmations

To share a booking confirmation:

1. Open the booking
2. Click More Actions in the top right
3. Select Share Confirmation Link
4. Send the link to your client

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Financial Management

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Payment Tracking

From the booking view, you can:

• View cards on file
• See deposit payment details
• Record manual payments (ACH/check)
• Access and edit invoices

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Invoice Integration

Each booking is associated with a single invoice, allowing you to:

• Track payments
• Manage multiple event charges
• Handle recurring billing
• Process deposits

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Best Practices

1. Use manual booking creation for clients with special requirements
2. Regularly verify booking details are up-to-date
3. Utilize the copy feature for recurring events
4. Keep client confirmation links accessible
5. Monitor payment status regularly

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Next Steps

After creating a booking:

• Set up event details
• Manage invoices
• Track payment status
• Coordinate with your team