Overview
Resources in Flashquotes represent your physical business assets - from core service equipment to transportation vehicles. Proper resource management ensures accurate availability tracking and efficient event delivery.Resource Types
Core Service Assets
Core Service Assets
Essential business resources:
- Coffee carts
- Mobile bars
- Service trailers
- Primary equipment
At least one core resource must be added to enable proper availability tracking on booking forms.
Transportation Assets
Transportation Assets
Vehicles used for event logistics:
- Vans
- Trucks
- Trailers
- Delivery vehicles
Equipment Assets
Equipment Assets
Specialized equipment tracking:
- Espresso machines
- Grinders
- Service equipment
- Specialized tools
Resource Management
Adding Resources
Adding Resources
To add a new resource:
- Click
Add Resourcein the top right - Enter resource details:
- Name (e.g., “Cart One”, “White Cart”)
- Type selection
- Location assignment
- Availability status
Consider using themed names for resources to make them memorable and distinctive.
Resource Details
Resource Details
Configure client-facing information:
- Space requirements
- Power needs
- Event type suitability
- Special features
- Setup requirements
Resource Images
Resource Images
Upload photos to:
- Help clients make selections
- Provide visual reference
- Enhance booking form experience
- Document equipment condition
Availability Management
Real-Time Tracking
Real-Time Tracking
Monitor resource status:
- Current availability
- Future bookings
- Maintenance periods
- Location tracking
Resource Calendar
Resource Calendar
Track resource scheduling:
- Event assignments
- Blocked dates
- Service windows
- Travel time
Resource Assignment
Event Distribution
Event Distribution
Manage resource allocation:
- Event matching
- Location optimization
- Equipment pairing
- Load balancing
Location Management
Location Management
Track resource locations:
- Storage locations
- Event venues
- Transit status
- Return scheduling
Best Practices
- Add core resources immediately
- Keep availability current
- Update resource photos regularly
- Monitor resource utilization with the Service Asset Utilization report
- Track maintenance needs
- Use reports to forecast busy periods and optimize resource allocation
Next Steps
After setting up resources:- Configure booking forms
- Manage events
- Review resource allocation
- Monitor equipment status