Events
Managing Events
Learn how to manage events and track event details in Flashquotes
Overview
The Events view provides a comprehensive operational overview of your upcoming events, including task status, staff assignments, resource allocation, and payment tracking. It serves as a central hub for managing all aspects of event delivery.Events Dashboard
Status Indicators
Visual Status System
Visual Status System
The dashboard uses color coding to track event status:
- Green: Completed tasks/assignments
- Grey: Not applicable
- Yellow: Requires attention
- Red: Urgent/overdue items
These visual indicators help quickly identify events that need attention.
Event Management
Event Details
Admin Tasks
Admin Tasks
Monitor and manage:
- Required preparations
- Assignment status
- Payment tracking
- Resource allocation
Logistics
Logistics
Track essential information:
- Load-in details
- Drive times
- Staff assignments
- Cart/resource assignments
- Shift durations
- Contact information
Location Details
Location Details
Access venue information:
- Google Maps integration
- Distance calculations
- Drive time estimates
- Buffer time allocation
Drive times automatically update based on real-time traffic data.
Event Information
General Details
General Details
Manage event specifics:
- Guest count
- Service location
- Parking information
- Loading details
- Staff requirements
- Resource needs
- Dress code
- Gratuity status
- Event type (indoor/outdoor)
Multi-Day Events
Multi-Day Events
Access booking information:
- View all event days from the original quote’s service days
- Track related events within the same booking
- Manage service dates and times for each day
- Update individual event details or all events at once
- Handle setup, main event, and breakdown days separately
Additional Features
Scheduling
Scheduling
Manage timing with:
- Service date changes
- Time adjustments
- Schedule updates
- Shift management
Event History
Event History
Track client history:
- Past quotes
- Previous bookings
- Service history
- Client preferences
Best Practices
- Regularly monitor status indicators
- Keep contact information current
- Verify resource assignments
- Update special instructions promptly
- Check drive times for accuracy