Events
Timeline
Learn how to manage and customize event timelines for optimal service delivery
Overview
The Timeline feature in Flashquotes helps manage the complete chronological flow of your events, from preparation through completion. It automatically calculates shift durations and ensures proper timing for all event phases.Timeline Components
Time Parameters
Prep and Loading
Prep and Loading
Configure:
- Pack-up duration
- Equipment loading time
- Pre-departure checks
- Resource allocation
Travel Times
Travel Times
Includes:
- Drive time to venue
- Buffer for traffic
- Return trip estimation
- Route optimization
Travel times automatically update based on Google Maps integration.
Service Duration
Service Duration
Manage:
- Setup time
- Service period
- Cleanup duration
- Pack-up time
Timeline Management
Configuration Options
Default Settings
Default Settings
Set standard durations for:
- Loading time at headquarters
- Travel buffer periods
- Setup requirements
- Service duration
- Cleanup allocation
- Unloading time
These defaults auto-populate for new events but can be customized per event.
Event-Specific Adjustments
Event-Specific Adjustments
Modify timelines for:
- Rush hour considerations
- Venue-specific requirements
- Special event needs
- Extended service periods
Automatic Calculations
Timeline Features
Timeline Features
The system automatically:
- Calculates total shift duration
- Adjusts staff schedules
- Updates client confirmations
- Modifies event briefs
Always review auto-calculated times for special circumstances.
Best Practices
- Set realistic default times
- Account for seasonal traffic patterns
- Add buffer time for complex setups
- Consider venue-specific requirements
- Review timelines for multi-day events
Next Steps
After configuring timelines:- Review event brief
- Manage staff schedules
- Monitor actual vs. planned times
- Adjust defaults based on experience