Events
Event Brief
Learn how to create and manage comprehensive event briefs for your team
Overview
The Event Brief serves as the day-of-service documentation for your team. It provides a shareable, dynamic document that contains all necessary information for successful event execution, accessible via a public link without requiring a Flashquotes account.Brief Structure
Section Organization
Prep and Loading
Prep and Loading
Includes:
- Staff assignments with contact information
- Required equipment list
- Event description
- Indoor/outdoor status
- Dress code requirements
- Pre-departure checklist
Special add-ons appear as prominent yellow banners to ensure visibility.
Travel to Event
Travel to Event
Contains:
- Venue address with Google Maps integration
- Estimated drive time
- Site contact information
- Parking instructions
- Loading dock details
- Building access information
Setup
Setup
Details:
- Setup duration
- Tip jar policies
- Gratuity information
- Setup checklist
- Equipment placement
- Venue requirements
Service
Service
Covers:
- Service start/end times
- Cart presentation standards
- Disposal policies
- Service extension procedures
- Guest interaction guidelines
Post-Event Cleanup
Post-Event Cleanup
Includes:
- Cleanup duration
- Departure timeline
- Venue cleanup checklist
- Equipment breakdown procedures
Return and Unload
Return and Unload
Contains:
- Return navigation
- Expected drive time
- Cleaning checklist
- Restocking procedures
- Equipment maintenance tasks
Sharing and Access
Distribution Options
Sharing Methods
Sharing Methods
Dynamic Updates
Dynamic Updates
The event brief automatically updates when you modify:
- Timeline changes
- Staff assignments
- Special instructions
- Contact information
- Add-on services
Best Practices
- Share briefs well in advance of event day
- Verify all sections are complete
- Double-check contact information
- Update special instructions as needed
- Confirm staff have accessed the brief
Next Steps
After creating event briefs:- Review timeline details
- Manage staff assignments
- Monitor brief access
- Gather team feedback