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Every plan includes lead intake, scheduling and booking, and quotes, invoices, and payments. Paid plans add more team members, automation, and room to grow. New workspaces typically start with a 14-day free trial of the paid plan recommended during setup.

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Plans at a Glance

Annual prices below are the monthly equivalent, billed annually.
Open Settings → Billing to view your current plan, compare options, or manage your subscription.

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What’s in Each Plan

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Starter (Free)

For individuals just starting out.

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Plus

For pros ready to automate tasks and book more events. Everything in Starter, plus:

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Pro

For teams who want to win bigger jobs and accelerate growth. Everything in Plus, and:
  • Instant quotes: leads see accurate custom pricing the moment they inquire
  • Integrations with QuickBooks, GA4, and Zapier
  • Remove Flashquotes branding from client-facing pages
  • Up to 10 services, 15 quote templates, and 30 add-ons

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Scale

For scaling businesses ready to optimize pricing and profitability. Everything in Pro, and:

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Feature Comparison

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How Limits Work

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Services, Quote Templates, and Add-ons

A counter on the Services, Add-ons, and Quote templates pages shows how many active items you have against your plan’s limit, for example 4/5 services. Archived items don’t count toward the limit. When you reach a limit, you’ll be asked to upgrade to the next plan that gives you room to add more. Scale customers who need more can contact us.

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Archiving and restoring

To free up room, archive items you no longer use. Archived items stay in the list with an Archived status, and existing quotes that use them aren’t affected. Use the status filter on each list to show active items, archived items, or both. To bring an item back, open the Archived status menu on the item and select Restore. You can restore an item only while you’re under your plan’s limit. At the limit, Flashquotes shows an upgrade prompt instead.

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Plan cleanup after a downgrade or expired trial

If your plan changes and you have more services, quote templates, or add-ons than the new plan includes, for example after a downgrade or when a trial ends, you have 7 days to choose what to keep:
  1. Click Choose what to keep in the banner at the top of the app.
  2. For each resource that’s over its limit, select the items to keep. Your most recently used items are preselected, and each item shows when it was last used and on how many quotes.
  3. Click Finalize. Flashquotes archives the items you didn’t select.
To keep everything instead, click Upgrade to keep everything to move to a plan that fits all of your items. If you don’t choose by the deadline, Flashquotes keeps your most recently used items up to your plan’s limit and archives the rest automatically. Your default quote template is always kept. You can restore archived items later if you upgrade or free up room. A service is a distinct, bookable offering, such as an espresso bar or hot chocolate cart. Use pricing rules for variations like duration and guest count, and add-ons for extras. See Structuring Your Services for examples.

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Team Members and Event Staff

Starter is for just you and does not include additional team members. Upgrade to Plus or higher to invite teammates, resend an invitation, or restore a removed member. Pending invitations to a team on Starter can’t be accepted until the team upgrades. Team members are people who sign in to your workspace to manage the business. Event staff are the people you schedule to work events and do not count as team members.

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Platform Fee

Flashquotes charges a platform fee on payments processed through the platform. This fee funds ongoing development, support, and infrastructure. The fee only applies to online payments made through Flashquotes. If your customer pays you directly (check, cash, wire transfer), no platform fee applies.

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Who Pays the Fee?

You control whether the fee is passed to your customer or absorbed by your business:
  • Pass to customer (default): The fee is added on top of the invoice total as a separate line item, visible to your customer on the payment page. There is no cost to you.
  • Absorb the fee: The fee is deducted from your proceeds and is not visible to your customer. Your quoted prices and invoice totals remain unchanged.

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Quote-Level Override

Override the company default on any individual quote. When editing a quote, change the platform fee setting to pass or absorb for that quote only. This allows quote and customer-level flexibility on whether you want to show the fee or not. This only affects that quote and its invoice — your company default stays the same.
International businesses (United Kingdom, Canada & Australia) are required to absorb the platform fee. The fee is deducted from your proceeds and is not displayed to your customer.
The Flashquotes platform fee is a business-to-business charge between your company and Flashquotes for use of the platform.
The platform fee is separate from service charges, which are business-defined fees you add to quotes (like gratuity or service fees).

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Fees on Customer Refunds

When you issue a full refund to a customer, Stripe processing fees and Flashquotes platform fees are not refunded. These fees remain on the invoice and will show as a Flashquotes fee paid by you (the merchant), since the original customer payment that covered the fee has been refunded.

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Frequently Asked Questions

Manage your subscription from Settings → Billing. Upgrades give you immediate access to your new plan. If you need to downgrade, use the contact link shown in Billing to get help choosing a lower plan.
New workspaces normally start with a 14-day trial of the paid plan recommended during setup, with no card required. You’ll have access to that plan’s features during the trial. If you don’t subscribe before it ends, your workspace has Starter access. Trial offers in Billing depend on eligibility; a workspace that has already used a trial doesn’t receive another when subscribing.
Paid plans include team members at no additional cost. Starter does not include additional team members; inviting teammates requires Plus or higher.
Annual billing has a lower monthly equivalent: $49 for Plus, $99 for Pro, and $199 for Scale. These rates are billed annually; see Plans at a Glance for monthly billing prices.
Services, quote templates, and add-ons each have a limit on every plan. You’ll be prompted to upgrade to the next plan with room for more. Archived items don’t count toward your limit, so you can archive items you no longer use to make room. If a downgrade or expired trial leaves you over a limit, you have 7 days to choose what to keep before Flashquotes archives the extras. If you’re on Scale and need more, contact us. See How Limits Work for details.
If you pass the fee to your customer (default for US businesses), it appears as a separate line item on the invoice payment page before they complete payment. It also appears on the receipt after payment for accounting purposes. If you absorb the fee, it is not visible to your customer anywhere.
The fee only applies to online payments processed through Flashquotes. If a customer ends up paying by check or another direct method, no fee applies. Including it on the quote would show a charge that may never be collected, which could cause confusion for you and your customer.
Customers who pay you directly (check, cash, bank transfer) outside of Flashquotes don’t pay a fee. The fee only applies to payments processed through the platform.
Yes. In Settings → Company, choose to absorb the platform fee. The fee will be deducted from your proceeds instead of being added to your customer’s total. You can switch between passing and absorbing at any time.You can also override this on individual quotes — absorb the fee on a specific quote without changing your company-wide default.
If you pass the fee to customers and want full transparency upfront, consider mentioning it in your communications. For example: “A small platform fee applies to online payments. No fee for check or direct payments.”

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