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Which Plan Is Right for Me?

Flashquotes plans are designed to match your stage of business growth:

Starter

Level 1 caterersSide hustlers and newcomers just getting started in the mobile event industry

Plus

Level 2 caterersFull-time operations ready to go all-in on their catering business

Pro

Level 3, 4, 5 caterersGrowing teams scaling operations and building a real enterprise
Want a deeper dive on the 5 levels of mobile event businesses? Listen to Episode 1 of the Flashquotes Podcast for the full breakdown.

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Plan Pricing

All plans include a 14-day free trial for paid tiers.
PlanMonthlyAnnualSavings
StarterFreeFree–
Plus$49/mo$39/moSave 20%
Pro$99/mo$83/moSave 20%
Save 20% with annual billing. Upgrade your plan →

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Starter (Free)

The Starter plan includes everything you need to capture leads, create quotes, and manage events. Includes 1 service – Perfect for single-offering operators. Use pricing rules and add-ons to handle variations like different durations, guest counts, and extras.
  • Quote Requested workflow trigger
  • Quote Sent workflow trigger
  • Quote Booked workflow trigger
  • Invoice Due workflow trigger

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Plus

Everything in Starter, plus powerful integrations and advanced automation tools. Includes 5 services – Room for multiple distinct offerings like espresso bar, hot chocolate cart, and matcha bar. See Structuring Your Services for best practices.
Connect your Gmail account for seamless email management:
  • Send emails directly from Flashquotes
  • Sync and view complete email threads with clients
  • Automatic email organization and history
  • Never miss important client communications
Set up Gmail →
Keep your calendar in sync automatically:
  • Events sync to Google Calendar in real-time
  • Updates propagate automatically when event details change
  • Calendar events include links back to Flashquotes
  • Share events by inviting team members
Connect Google Calendar →
Automate communications around your actual event dates:
  • First Event Start: Send emails before, during, or after the first event begins
  • Last Event End: Perfect for post-event follow-ups and review requests
  • Emails automatically reschedule when event dates change
  • Access booking-specific shortcodes
Learn about triggers →
Build and reuse checklist templates across events:Manage templates →
Control which add-ons and resources are available per service:
  • Link specific add-ons to each service so customers only see relevant options
  • Link specific resources to each service for accurate availability tracking
  • New items are auto-linked to all existing services on creation
Learn more →
Add contracts to your booking flow:
  • Electronic signature capture with legal acknowledgement
  • Dynamic shortcodes for personalized content
  • Download and print signed contracts
  • Up to 2 contract templates
Learn about contracts →
Assign add-ons and resources to specific services so they only appear when those services are selected:
  • Link add-ons to the services they belong to
  • Link resources to the services that use them
  • Keep your booking experience clean and relevant for customers
Assign team members to leads for clear ownership and accountability:
  • Assign a lead owner when creating or editing a lead
  • Filter leads by owner to manage your pipeline
  • Track who’s responsible for each client relationship
Create dynamic forms that adapt based on customer responses:
  • Set page visibility rules based on earlier answers
  • Show or hide form sections conditionally
  • Build smarter, more relevant booking experiences
Learn about form logic →
Create multiple quote templates for different scenarios:
  • Design templates for different event types (weddings, corporate, festivals)
  • Customize gallery images, testimonials, and add-ons per template
  • Quickly apply the right template to any quote
Learn about quote templates →

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Pro

Everything in Plus, plus enterprise-grade features for scaling your business. Unlimited services – For multi-concept operations offering coffee, bartending, photo booths, and more.
Let clients receive and book quotes immediately:
  • Automated quote calculation from form submissions
  • Clients see pricing instantly—no waiting
  • Seamless booking experience in one visit
  • Configurable price thresholds for high-ticket review
Set up instant quoting →
Sync your financial data automatically:Connect QuickBooks →
Build custom automations with thousands of apps:
  • Trigger Zaps on new bookings, events, and more
  • Send data to CRMs, spreadsheets, and other tools
  • Create custom notification workflows
Set up Zapier →
Build custom integrations with our REST API:
  • Generate and manage API keys
  • Access event, task, invoice, and form data
  • Create custom workflows and integrations
  • Full programmatic control of your data
View API documentation →
Remove Flashquotes branding from client-facing pages:
  • Quote views without “Powered by Flashquotes”
  • Booking forms without attribution
  • Professional, branded client experience
Get faster responses from our support team:
  • Priority email support queue
  • Dedicated assistance for complex setups
Add tracking to your booking forms for conversion insights:
  • Add a GA4 Measurement ID to track form activity
  • Add a GTM Container ID for advanced tag management
  • Measure lead generation and booking conversion rates
Set up tracking →
Automatically add staff members to synced Google Calendar events:
  • Staff assigned to events are added as calendar attendees
  • Team members receive calendar invites automatically
  • Keep your crew informed without manual calendar management
Create unlimited quote templates for different scenarios:
  • Design templates for different event types (weddings, corporate, festivals)
  • Customize gallery images, testimonials, and add-ons per template
  • Quickly apply the right template to any quote
Learn about quote templates →
Create unlimited contract templates for your business:
  • Different contracts for different event types or services
  • Electronic signature capture with legal acknowledgment
  • Dynamic shortcodes for personalized content
Learn about contracts →

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Feature Comparison

FeatureStarterPlusPro
Services & Pricing
Services15Unlimited
Add-onsUnlimitedUnlimitedUnlimited
Lead Capture
Lead intake forms✅✅✅
Booking forms✅✅✅
Conditional form logic–✅✅
Quoting & Invoicing
Quote creation & delivery✅✅✅
Quote templates1Up to 3Unlimited
Instant quoting––✅
Invoice generation✅✅✅
Stripe payments✅✅✅
Contracts
Digital contracts–Up to 2Unlimited
Event Management
Event management✅✅✅
Checklist templates–✅✅
Staff auto-invite to calendar––✅
CRM
Lead owner assignment–✅✅
Automation
Basic workflow triggers✅✅✅
Advanced workflow triggers–✅✅
Integrations
Gmail integration–✅✅
Google Calendar sync–✅✅
Service-specific add-ons–✅✅
Service-specific resources–✅✅
QuickBooks integration––✅
Google Analytics & GTM––✅
Zapier integration––✅
API access––✅
Support & Branding
Remove branding––✅
VIP support––✅

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Platform Fee

Flashquotes charges a platform fee on payments processed through the platform. This fee funds ongoing development, support, and infrastructure. The fee only applies to online payments made through Flashquotes. If your customer pays you directly (check, cash, wire transfer), no platform fee applies.

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Who Pays the Fee?

You control whether the fee is passed to your customer or absorbed by your business:
  • Pass to customer (default): The fee is added on top of the invoice total as a separate line item, visible to your customer on the payment page. There is no cost to you.
  • Absorb the fee: The fee is deducted from your proceeds and is not visible to your customer. Your quoted prices and invoice totals remain unchanged.
International businesses (United Kingdom, Canada & Australia) are required to absorb the platform fee. The fee is deducted from your proceeds and is not displayed to your customer.
The Flashquotes platform fee is a business-to-business charge between your company and Flashquotes for use of the platform.
The platform fee is separate from service charges, which are business-defined fees you add to quotes (like gratuity or service fees).

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Fees on Customer Refunds

When you issue a full refund to a customer, Stripe processing fees and Flashquotes platform fees are not refunded. These fees remain on the invoice and will show as a Flashquotes fee paid by you (the merchant), since the original customer payment that covered the fee has been refunded.

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Frequently Asked Questions

Yes! You can upgrade or downgrade your plan at any time from Settings → Plans. When upgrading, you’ll have immediate access to new features. When downgrading, you’ll retain access until the end of your current billing period.
Both Plus and Pro plans include a 14-day free trial. You’ll have full access to all features during the trial. If you don’t subscribe before the trial ends, you’ll be moved to the Starter plan.
No! All Flashquotes plans include unlimited team members at no additional cost.
Yes—annual billing saves 20% compared to monthly.
Each plan includes a set number of services: Starter includes 1, Plus includes 5, and Pro includes unlimited. A service is a distinct, bookable offering (like “Espresso Bar” or “Hot Chocolate Cart”).Most businesses need only 1-3 services—use pricing rules for variations (duration, guest count) and add-ons for extras (custom cups, additional hours). All plans include unlimited add-ons.
If you pass the fee to your customer (default for US businesses), it appears as a separate line item on the invoice payment page before they complete payment. It also appears on the receipt after payment for accounting purposes. If you absorb the fee, it is not visible to your customer anywhere.
The fee only applies to online payments processed through Flashquotes. If a customer ends up paying by check or another direct method, no fee applies. Including it on the quote would show a charge that may never be collected, which could cause confusion for you and your customer.
Customers who pay you directly (check, cash, bank transfer) outside of Flashquotes don’t pay a fee. The fee only applies to payments processed through the platform.
Yes. In Settings → Company, choose to absorb the platform fee. The fee will be deducted from your proceeds instead of being added to your customer’s total. You can switch between passing and absorbing at any time.
If you pass the fee to customers and want full transparency upfront, consider mentioning it in your communications. For example: “A small platform fee applies to online payments. No fee for check or direct payments.”

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