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Google Calendar synchronization requires Flashquotes Plus or Pro.
Automatically sync your Flashquotes booked events to Google Calendar to maintain a unified view of your schedule.

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What gets synced

Event details:
  • Event name and description
  • Shift start and end time
  • Event start and end time
  • Event location/venue address
  • Links back to Flashquotes event details and brief
Benefits:
  • See Flashquotes events in Google Calendar
  • Automatic updates when you change events
  • Share availability with team members by inviting them to the GCal event
  • Avoid double-booking with personal events

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Enable calendar sync

1

Upgrade to Plus

Ensure your account has an active Flashquotes Plus or Pro subscription
2

Connect Google Calendar access

If your Google account isn’t already connected with Calendar permissions:
  1. Go to Settings > Integrations
  2. Click “Reconnect” next to an existing account
  3. Grant the additional permissions
3

Configure calendar sync per location

  1. In Settings > Integrations, click “Configure” next to Google
  2. For each location, select which Google account should receive calendar events
  3. Choose “None” if you don’t want calendar sync for a location
4

Events sync automatically

All future booked events will automatically create events in your selected Google Calendar

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How calendar sync works

Events are created when:
  • A quote is booked by your customer
  • You create a manual booking in Flashquotes
  • You copy a booking with events
Events are updated when:
  • You change booking details (date, time, location)
  • Event name or description changes
  • Shift times change
Events are deleted when:
  • You cancel or delete a booking in Flashquotes
  • You disconnect a Google account that was syncing to calendar
  • You change which Google account syncs calendar for a location
Event details included:
  • Title: Event name
  • Time: Shift start/end
  • Location: Event venue address
  • Description: Event details and link to Flashquotes
  • Source: Shows “Flashquotes” as the event source

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View sync status and trigger manual sync

You can check calendar sync status and manually trigger syncs directly from Flashquotes. Where to find sync status:
  • The Google Calendar icon in the event logistics and calendar event details conveys the status
  • If the event is synced, the icon will be solid and will display the sync date on hover
  • If the event is not synced, the icon will be transparent and you can click on it to trigger a manual sync
Calendar sync status indicators
If an event shows “Failed” status, try the manual sync button before reconnecting your entire Google account.

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Manage calendar sync

Change which calendar receives events:
  1. Go to Settings > Integrations > Configure Google
  2. Select a different Google account for a location
  3. Flashquotes will:
    • Remove future events from the old calendar
    • Create events in the new calendar for all future bookings
Disable calendar sync for a location:
  1. Go to Settings > Integrations > Configure Google
  2. Select “None” for the location
  3. All future events will be removed from Google Calendar for that location
Disconnect Google Calendar:
  • When you disconnect a Google account, all future calendar events created by Flashquotes are removed
  • Past events remain in your calendar but won’t receive further updates
Changing calendar sync settings affects all future events for that location. Review which locations use which Google accounts regularly.

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Best practices

  1. Configure calendar per company location - Link calendars to company locations appropriately
  2. Don’t manually edit synced events - Changes in Google Calendar won’t sync back; edit in Flashquotes
  3. Review sync settings regularly - Ensure the right accounts sync to the right locations
  4. Use one calendar per business unit - Keep different services or locations in separate calendars if needed

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Troubleshooting

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Calendar events not syncing

  • Confirm you have an active Plus or Pro subscription
  • Verify “Calendar Sync” permission is granted
  • Check that calendar sync is configured for the location in Settings > Integrations > Configure
  • Ensure this is a booked event (quotes don’t sync)
  • Try reconnecting your Google account

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Events not updating

  • Verify your Google account is still connected
  • Check that you’re editing the booking in Flashquotes (not in Google Calendar)
  • Allow a few minutes for updates to sync
  • Reconnect your account if issues persist

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Events appearing in wrong calendar

  • Check location calendar configuration in Settings > Integrations > Configure
  • Update the Google account selection for that location
  • Events will migrate to the correct calendar

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Events disappeared

  • Check if your Google account was disconnected
  • Verify calendar sync is still configured for the location
  • Reconnect your account to resume syncing

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Next steps

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