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How Service Pricing Works

In Flashquotes, pricing is configured directly on each service. You can combine multiple pricing components to create the perfect pricing structure for your business.

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Pricing Components

Each service can use any combination of these pricing elements:
The foundation of your pricing:
  • Fixed amount added to every quote
  • Use for setup fees, minimum charges, or equipment costs
  • Can be the entire price for simple flat-rate services
Example: $500 base for photo booth rental
Labor-based pricing:
  • Charged per hour, per staff member
  • Automatically multiplies by hours and staff count
  • Perfect for services requiring skilled labor
Example: $75/hour per bartender
Scale with event size:
  • Added cost for each attendee
  • Great for consumption-based services
  • Helps cover variable costs
Example: $15 per guest for appetizer service
Protect your profitability:
  • Sets the absolute minimum you’ll accept
  • Overrides calculated price if it’s too low
  • Ensures every booking meets your minimum requirements
Example: $800 minimum for any event

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Pricing Formula

Your service price is calculated as: 
Final Price = MAX(
  Base Price + (Staff × Hours × Hourly Rate) + (Guests × Per Guest Rate),
  Minimum Price
)
This ensures you’re always paid at least your minimum while allowing flexible pricing based on event specifics.

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Common Pricing Strategies

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Flat Rate Services

Setup: High base price, no hourly or per-guest charges Example:
  • DJ Service: $1,500 base price
  • Covers up to 5 hours
  • Simple, predictable pricing

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Hourly Services

Setup: Low/no base price, strong hourly component Example:
  • Bartending: 100base+100 base + 75/hour per bartender
  • Scales with event duration
  • Fair for both short and long events

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Per-Person Services

Setup: Base price for minimums, per-guest for scaling Example:
  • Catering: 500base+500 base + 25 per guest
  • Covers fixed costs + variable food costs
  • Profitable at any event size

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Hybrid Pricing

Setup: Combine all elements for sophisticated pricing Example:
  • Full Bar Service:
    • $300 base (equipment/setup)
    • $75/hour per bartender (labor)
    • $12 per guest (supplies)
    • $1,000 minimum

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Setting Your Prices

1

Navigate to Services

Go to Services in the main menu
2

Select or Create Service

Click on an existing service or create a new one
3

Configure Pricing Fields

Set your base price, hourly rates, per-guest pricing, and minimum
4

Test with Sample Quotes

Create test quotes to verify pricing calculations

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Pricing Tips

Cover All Costs

Include setup time, travel, supplies, and overhead in your pricing

Use Minimums Wisely

Set minimums that ensure profitability even for small events

Keep It Simple

Don’t use every pricing component unless necessary

Test Your Math

Create sample quotes for different scenarios before going live

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Add-On Pricing

In addition to service pricing, you can create add-ons with their own pricing models:
  • Flat rate: Fixed price add-ons
  • Per unit: Quantity-based pricing
  • Per guest: Scales with attendance
  • Per hour: Time-based add-ons
  • Per resource: Resource-dependent pricing
  • Per unit per hour: Combined pricing
Learn more about add-on pricing →

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Service Charges

You can also apply automatic service charges (like gratuity or delivery fees) that calculate as a percentage or flat fee on top of your service pricing. Navigate to Settings → Service Charges to configure these additional fees.

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Common Questions

Q: Can I have different prices for different event types? A: Create separate services for each event type with appropriate pricing. Q: How do I handle peak season pricing? A: Create seasonal service variants or use manual quote adjustments. Q: What if my costs vary by location? A: Use the minimum price to ensure you cover costs, then adjust quotes manually for distant venues.

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Next Steps