Payment Schedules
Configure payment schedules for booking forms to match your business needs
Overview
Payment schedules determine how and when your clients pay for their bookings. This guide covers everything you need to know about setting up payment schedules in Flashquotes.
Accessing Payment Schedule Settings
Navigate to Forms
Go to the Forms section in your dashboard
Select Your Form
Open Settings
Click the Settings tab at the top of the form editor
Find Payment Schedule
Scroll down to the Payment Schedule section
Payment Schedule Types
Using Multiple Payment Schedules
Why Use Multiple Booking Forms?
Different client types often require different payment terms:
Corporate Clients
Invoice only with Net 30 terms
Private Events
50% deposit required
Last-minute Bookings
Full payment upfront
Setting Up Multiple Forms
Selecting the Right Form When Sending Quotes
Send Quote
Choose Form
In the send quote modal, look for “Choose a booking form”
Select Appropriate Form
Select from the dropdown based on: - Client type (corporate vs. private) - Event timeline (rush vs. standard) - Your payment preferences for that specific client
The form you select determines: - Which payment schedule applies - What payment options the client sees - How and when payments are collected
Best Practices
Common Scenarios
Wedding Catering
Form 1: Wedding Booking - Standard - 25% deposit to secure date - Remaining balance due 2 weeks before event Form 2: Wedding Booking - Payment Plan - 25% deposit - Balance split into 3 monthly payments
Corporate Catering
Form 1: Corporate - Net 30 - Invoice only, Net 30 terms Form 2: Corporate - Immediate - Full payment required for first-time clients
Mixed Event Types
Form 1: Private Events - 50% deposit required Form 2: Corporate Events - Invoice only, Net 30 Form 3: Last Minute Bookings - 100% payment upfront