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Overview

The Real-Time Availability feature provides instant feedback to potential customers about your availability for their desired event dates. This helps set expectations early in the inquiry process and saves you time by reducing requests for dates when you’re already fully booked.

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How It Works

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Availability Factors

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Setting Up For Success

1

Update Your Resources

Make sure your total available resources reflect your actual capacity. If you hire more staff or add equipment, update your resources accordingly.

2

Maintain Your Calendar

Keep your calendar up-to-date by:

  • Blocking off dates when you know you won’t be available
  • Ensuring events have the correct number of resources assigned
  • Regularly reviewing your upcoming bookings
3

Review Your Availability

Periodically check how your availability appears to customers:

  • Test your form to see availability displays
  • Verify blocked dates are showing correctly
  • Ensure resource allocations are accurate

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Business Benefits

The Real-Time Availability feature provides several advantages:

  • Time savings: Reduce time spent responding to requests for dates when you’re fully booked
  • Expectation management: Set clear expectations with potential customers from the start
  • Resource optimization: Better manage your resource allocation across events
  • Improved visibility: Maintain an accurate, real-time view of your availability